Invoice and Contract Administration
Review invoices on Serengeti and deal with them as per below
Upload invoices as necessary (Example: Steven & Bolton (Immigration) or small law firms)
Check Payment status with Finance (Emails received from law firms to confirm the payment date)
Send an email to Avani and Finance Team to make provisions (Monthly)
Check Invoices and prepare and update Savings Register
Prepare and update LL invoices Register
Support Accord EMENA contract registration process
Register all EMENA contracts into our systems making sure that fully executed copy is kept
Monitor contract expiries (Quarterly basis) and generate workload for legal team
Prepare Accord GR agreements list (Quarterly basis) to comply with GR legal requirements
Support signature process
Deal with originals
Scan if necessary and confirm if it is the last version and leave copies on Marc's desk (Accord ES, previously Intas IN and Intas EU)
Send original agreements or corporate docs by courier
Log in DHL website and prepare shipment
Give envelope to Judit or Veronica
Send an email to the relevant person confirming the AWB details
Multiple expiry dates Agr (Lic & Sup Agr, Tech Transfer Agr, Manufact Agr, Distrib Agr)
Mark the agreement as Signed in workload tracker
Save a copy in Agreements folder
Check the information and upload a copy in Newton as Marc Comas signed
Send an email to the relevant person confirming it has been recorded and send an email to Prakash in order to manage Mr Yagnik and Mr Maheshwari signatures
Once signed, upload the fully executed copy and mark the agreement as In force
Single expiry dates Agr (CDAs, Services Agr, Development Agr, Co-Development Agr)
Mark the agreement as Signed in workload tracker
Save a copy in Agreements folder
Record the contract adding the relevant information and upload a copy in Newton
Send an email to the relevant person confirming it has been recorded




Upload Termination Agr
Mark the agreement as Signed in workload tracker
Save a copy in Agreements folder
Create a new revision and modify the status to Terminated.
Upload a copy in Newton.
Send an email to the relevant person confirming it has been recorded
Upload other documents such letter re notices
Mark the document as Signed in workload tracker
Save a copy in Agreements folder
Create a new revision and record the contract adding the relevant information and upload a copy in Newton.
Add a comment with the details
Send an email to the relevant person confirming it has been recorded
Upload PoAs
Mark the PoA as Signed in workload tracker
Save a copy in Agreements folder
Create a new revision and record the PoA adding the relevant information and upload a copy in Newton.
Add a comment with the details
Send an email to the relevant person confirming it has been recorded
Provide training and assist the team (create drafts if needed)
Notify errors and new improvements
Update Manual
Support and maintain EMENA legal team's trackers
Ensure functionality
Prepare Tracker next FY re Work Request, work done, time to respond
Produce Reports
Executive meeting slides (Monthly basis)
Budget on Serengeti (Annually)
Assist RM to prepare Legal budget (Annually)
Out-Licensing Agr (Monthly basis)
Prepare Dashboard
Evolution
Invoices on Serengeti FY ends (Annually)
RMB
Quarterly Request companies register certificate (PoE requested by Accord PL)
Notaries interaction
CPPs Intas,



MA Transfers; GMPs and LoAs which need to be apostilled
Scan document if necessary
Send email to notary ******
Talk to Judit or Veronica to collect the document
Once received, leave the original copy at locker No 9
Send a copy of the invoice to Elena Oriza so that she can complete the PO template
Check the documents received and if necessary, scan and send them to the relevant Legal Member
Support legal team with systems used: Serengetti, Newton, ContractPodAI, SAP
Meetings
Assist to the meeting for the following matters
Invoices (Weekly)
Newton (Once every two weeks)
Accord GR (Monhly)
Record PoAs
Mark the PoA as Signed in workload tracker
Save a copy in Corporate folder
Record the PoA adding the relevant information in PoAs register
Send an email to the relevant person confirming it has been recorded
File Info Corporate
If necessary, save a copy of different corporate documents such deeds, certificates, PoAs...
Also, Finance information such Annual accounts, etc..
(Poland and UK)
Others
Core Competencies
Time Management
Problem Solving
Dealing with Ambiguity
Drive for Results
Relevant Functional/Technical Skills or Industry Experience
Quick learner, with excellent attention to detail and logical approach.
Strong organization skills, able to manage a busy workload to meet deadlines and prioritize multiple projects.
Strong communication and interpersonal skills (in written and spoken English), comfortable liaising with stakeholders of all levels, can navigate cultural differences with ease.
Good computer skills in Microsoft Word, Excel and PowerPoint.
AI experience is a plus.
Relevant Professional / Educational Background
Finance experience
Exposure to multi?national environment
Additional post?graduate studies in accounting or finance.
#J-*****-Ljbffr

📌 Legal Operations Officer, Europe (Madrid)
🏢 Accord Healthcare
📍 Madrid