Postúlate en Kit Empleo: kitempleo.es/empleo/684az0

At Noray we are looking for an Executive & Commercial Coordinator who will act as a key link between the CEO, internal production teams, and external customers and partners. This newly created role is designed to strengthen the commercial and operational capacity of the company at a pivotal stage of growth.

The role combines executive support with commercial coordination, customer relationship management, and internal operations liaison.

*Since a lot of the customers are located around the world in different time zones, the person needs to be adaptable enough and adapt to the customers’ needs.*

KEY RESPONSIBILITIES

COMMERCIAL COORDINATION & CUSTOMER MANAGEMENT

- Serve as a primary point of contact for customers and commercial partners, ensuring professional and timely communication.
- Manage and coordinate customer relationships, including order follow-up, delivery scheduling, documentation, and after-sales communication.
- Liaise with internal production teams (Hatchery Manager, Production Managers) to align customer commitments with production capacity and schedules.
- Prepare and manage commercial documentation: quotes, order confirmations, shipping documents, certificates, and invoices in coordination with the administration manager, and quality and finance department.
- Maintain and update a CRM or customer tracking system to ensure no customer falls through the cracks.
- Help and support the administration manager in the daily tasks when necessary.
- Draft, review, and manage correspondence in English and Spanish on behalf of the CEO.
- Assist with the preparation of board materials, presentations, and reports.
- Support the CEO in building the commercial pipeline.
- Research potential customers, markets, and industry events.
- Assist in preparing commercial proposals, presentations, and marketing materials,



together with the marketing manager.
- Maintain an organized database of prospects, leads, and market intelligence.
- Support the CEO in preparing for trade fairs, customer visits, and partner meetings.

INTERNAL COORDINATION & OPERATIONS SUPPORT

- Act as a coordination hub between departments, ensuring information flows smoothly between production, quality, finance, and maintenance teams.
- Follow up on internal action items, deadlines, and deliverables across departments.
- Coordinate with the Quality & Sustainability Manager on certification and audit-related documentation for customers.
- Support the preparation and coordination of internal meetings and team communications.
- Assist with supplier communication and procurement coordination as needed.

CANDIDATE PROFILE

REQUIRED QUALIFICATIONS & EXPERIENCE

- + 2 years of experience in a comparable role (executive assistant, commercial coordinator, operations coordinator, or key account support).
- Fluent in Spanish and English (spoken and written) — this is essential and non-negotiable.
- Proven experience managing customer relationships and commercial correspondence.
- Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
- Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint/Teams).
- Ability to work independently with minimal supervision.




- Willingness and ability to be physically present at our production facility in Medina del Campo on a regular basis, as required by operational needs.

PREFERRED QUALIFICATIONS

- Experience in the food, aquaculture, agriculture, or biotech sectors.
- Experience in an international or multicultural work environment.
- Knowledge of export documentation, logistics, and supply chain coordination.
- Familiarity with CRM systems and project management tools (Holded).
- Additional languages (Norwegian, Swedish, or other Scandinavian languages are a plus).
- University degree in Business Administration, International Trade, Communications, or a related field.

PERSONAL ATTRIBUTES

- Proactive and solution-oriented — anticipates needs rather than waiting for instructions.
- Highly organized with strong attention to detail.
- Trustworthy and discreet in handling sensitive business information.
- Excellent interpersonal skills — comfortable communicating with people at all levels, from farm workers to board members.
- Resilient and adaptable in a fast-paced, growing company environment.
- A team player with a collaborative mindset who thrives on keeping things running smoothly.

COMPENSATION & BENEFITS

The salary will be determined based on the candidate’s experience, qualifications, and demonstrated capabilities. Additional variable compensation or performance-based bonuses may be offered depending on individual contribution and company performance.

Additional benefits include:

- Flexible hybrid working arrangement with regular on-site presence at our facility in Medina del Campo
- Opportunity to play a central role in a growing European aquaculture company
- International working environment with exposure to global partners
- Professional development opportunities as the company scales

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Postúlate en Kit Empleo: kitempleo.es/empleo/684az0

📌 Executive & Commercial Coordinator (Medina del Campo)
🏢 NORAY Seafood
📍 Medina del Campo