01 oct
I-Umbrella
Sotogrande
We are a growing property maintenance company seeking a responsible, honest, and trustworthy Executive Administrative Assistant to support our Business Director. This role requires a highly organised professional with excellent communication skills who can handle both business and personal support tasks.
This is a hybrid position. Initial training, assessment, and in-office work will take place at the Director’s home-office environment.
Key Responsibilities
- Work directly with the Director on varied ad-hoc projects and initiatives
- Project coordination and support
- Chasing payments and assisting with bookkeeping
- Monitoring, screening, and responding to communications
- Preparing and editing correspondence, reports, presentations,
and documents
- Conducting research, collecting data, and preparing analysis and reports
- Assisting with quotations, invoices, and accounts
- Supporting staff recruitment (interviewing and hiring)
- Coordinating with IT team and contractors on projects
- Attending virtual meetings with clients and taking follow-up actions
- Managing outsourcing tasks and general office administration
Early Goals
- Implement a new software system for field workers
- Set up performance monitoring for new and existing office staff
- Analyse the existing workload to identify new opportunities
- Assist with development into new niche markets within the industry
Skills & Experience Required
- Proficient verbal and written business English with excellent attention to detail
- Communicative Spanish language skills (spoken and written)
- Prior administration experience (Executive Assistant/PA experience is an advantage)
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Drive, Gmail)
- Excellent organisational, coordination, and time management skills
- Strong interpersonal and communication skills, able to interact at all levels
- Confident problem solver with the ability to work independently and as part of a team
- Professional, respectful, and proactive approach when dealing with clients, contractors, suppliers, and staff
Personal Qualities We Value
- Trustworthy with confidential matters
- Outstanding organisational and time management abilities
- Professional and respectful telephone manner
- Adaptable and willing to handle additional ad-hoc duties when needed
- Self-motivated, exercising good judgement and common sense
- Willingness to learn, develop, and grow with the business
What We Offer
- Opportunity to work directly with the company Director in a dynamic role
- Hybrid working arrangement with flexibility
- A chance to make a significant impact on the business during an exciting growth phase
- Career progression within the company over time
We are ideally looking for someone to start as soon as possible, but we are willing to wait for the right person.
Job Type: Full-time
Pay: 1,700.00€ - 2,100.00€ per month
Education:
- Bachelor's (Preferred)
Experience:
- administrative: 2 years (Required)
Language:
- Spanish (Preferred)
- English (Required)
Work Location: Hybrid remote in 11310 Sotogrande, Cádiz
📌 Executive Administrative Assistant to Director
🏢 I-Umbrella
📍 Sotogrande
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