21 sep
Korn Ferry
Madrid
About usOur client is a fast-growing textile and leather manufacturing partner with operations in Europe, Turkey and Morocco.
Our client specializes in product development, sourcing, procurement, and logistics.
As part of its expansion, the client is opening a new commercial hub in Madrid to strengthen its global operations.As part of this exciting strategic journey of expansion of the company, we are looking for an Executive Assistant / Office Manager located in Madrid (Spain).
MISSIONReporting to the Chairman, you will set up and run our new Madrid office while supporting the onboarding of new team members.
The role combines office management, HR coordination, and executive support — ideal for a proactive,
hands on professional who enjoys building structures from the ground up.FUNCTIONAL CONTENTOffice Management:Coordinate the setup of the Madrid office: premises, furnishing, IT, communications.Select and manage vendors and service providers, including contracts and budgets.Ensure compliance with insurance, facility, and supply needs.Maintain office procedures, databases, and smooth day-to-day operations.HR & People Support:Organize onboarding for new employees, particularly international hires.Support recruitment and HR processes in collaboration with headquarters.Facilitate IT/telecom setup and act as a link between management and employees.Help build a collaborative, positive office culture (e.g. team events, routines)Executive Support:Prepare reports, presentations, and documentation for management.Provide additional administrative and coordination support as needed.JOB PROFILEBachelor's degree in Business, Administration, or related field.
HR certifications is a plus.4+ years' experience as Office Manager, Executive Assistant, or HR Coordinator.
Experience setting up a new office in Madrid strongly valued.Proficient in MS Office (Word, Excel, PowerPoint), document management, and comfortable with AI productivity tools.Fluent in Spanish and English; French or another European language is an advantage.Strong organizational, communication, and problem-solving skills.
Proactive, collaborative, and results-oriented.OUR OFFERCompetitive salary (fixed + bonus)Benefits package (health insurance, transport, meal card, childcare support, training)Permanent contractOpportunities for continuous training and career development
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📌 Office Manager - Executive Assistant - Madrid
🏢 Korn Ferry
📍 Madrid
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