Import/Export Administrator | (ZX-52)

Import/Export Administrator | (ZX-52)

31 dic
Everison International Group
Villanueva de la Cañada

31 dic

Everison International Group

Villanueva de la Cañada

The Import/Export Administrator is responsible for the smooth flow of logistics and documents imports and exports made by the sales department and making sure the company gets the best shipping rates. The role deals with the paperwork and follow-ups with scrap metal suppliers after the Company and the buyer/supplier have agreed to conduct business, making sure the order forms are properly filled out with the detailed specifications, to monitor the progress of order fulfillment - from booking vessels/carriers, to loading, to shipping, to the material's arrival at the destination. This roles is also responsible for reviewing and processing payments of invoices and other financial documents,

and reporting any routine developments related to logistics and shipping to the sales and accounting departments as required.

Main Responsibilities

Draft purchase orders upon confirmation of sales.

Monitor and update new information on all new and pending orders, including but not limited to:

Loading schedule, ERDs, Cut-offs, ETDs, and ETAs, payment schedules depending on terms with suppliers, and updating the changes as required, and following up when there is a problem or requires extra attention.

Arrange oceans export bookings by coordinating and working with freight forwarders and/or suppliers.

Send SI/VGM to freight forwarders, carriers and suppliers in a timely manner.

Review shipping and other documents (BLs, Switch BLs, invoice, packing list, scale ticket, loading photos) to ensure accurate documentation at all times, compiling shipment package for overseas team and consignee, and releasing cargo as required.

Continuous exploration and negotiation of best rates for routes uses, and seek for new freight forwarders to build a new relationship while maintaining business relationships with existing freight forwarders.

Audit freight forwarders and other service providers invoices, rectify as needed, process payment requests and update database to ensure all invoices are paid for by submitting Statement of Account to accounting team for payment on a monthly basis.

Maintain up-to-date information and files for all new, pending and completed orders.

Be able to track any shipment if necessary to make sure the shipments run smoothly to their destination, dealing with potential issues as they happen.

Skill Requirements

Adept at following detailed instructions.

Conscientious, meticulous, and detail-oriented.

Be able to work independently with minimal supervision.

Good problem-solving skills to deal with normal and especially unexpected issues.

Time management skills, self-organization skills, and prioritization skills are a must.

Be able to multi-task effectively.

Be able to handle different issues in an efficient manner.

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