Vendor Management, Associate - IE-929

Vendor Management, Associate - IE-929

03 jun
|
NGA Human Resources
|
Madrid

03 jun

NGA Human Resources

Madrid

Overall objective of the Role The primary mission of the Partner Contract Senior Associate is to manage and drive the Payroll Partners to deliver accurate and quality payrolls and make sure they have our latest processes in place in order to do so.



The Partner Contract Senior Associate ensures that the Payroll Partners are providing an efficient and effective service in line with the requirements of the Declaration of Service (SOS) and payroll is delivered as expected in line with the CLIENT contract and the third party vendor supplier agreements.





The Partner Contract Senior Associate manages simple and complex requests and systems in accordance with the contract and the agreed service level requiring a high level of specialized VPS knowledge & experience.



The Partner Contract Senior Associate is the first point of escalations for CLIENT and PARTNERS.





Main Responsibilities





Owns and ensures the day-to-day management of the services provided by the Payroll Partners for assigned Alight/NGA CLIENTs and that all controls are met to ensure a quality payroll delivery



Be familiar with CLIENT MSA_ Master Service Agreement and all schedules (including, but not limited to SOW, SLA, Charges Schedule)



Be familiar with Partner/Third Party Vendor Contract (SPA, SOW/SOS)



Ensures compliance with the overall tools and processes for Payroll suppliers to align with Alight/NGA Standard services as described and published by Alight/NGA Operations.



Ensure that all performance is monitored directly with the Payroll Partner, reported, and managed in a consistent manner for the assigned Alight/NGA CLIENTs.



Ensure service alignment, where contract allows, for the assigned Alight/NGA CLIENTs Importante empresa the Payroll Partner and all applicable Alight/NGA teams during post go-live for all Payroll suppliers related issues and escalations.



Identify gaps in contracts where not back to back and needs of the service in order to improve them in collaboration with the local team.



Act as the first point of escalation for Payroll Partner and CLIENT.



Lead meetings with Payroll Partners, where necessary, relating to services provided to assigned Alight/NGA CLIENTs.



Ensure Tickets and Calls are responded within SLA timescales and to a high standard



Responsible for SLA reporting.



Manage Root Cause Analysis to ensure details are accurate and that feasible preventative measures are suggested to limit any reoccurrence



Ensure the correct use of the interfaces Importante empresa Alight/NGA and Payroll suppliers.



Manage queries and incidents with the CLIENT and Partner and follow the appropriate procedure for its resolution.



Prioritize the work to ensure the objectives are met.





Respond to requests for information or resolution of incidents in his/her area of competence



Escalate complex requests from users to top-level experts.



Manage operations incidents, analyzing their origin and fixing them.



Proactively identify upsell opportunities



Responsible for the initial Change Request process aligning CLIENT and Partners expectations.



Ensure proper delivery of change requests for change and improvement in the system participate in the approvals process and monitor the delivery keeping the CLIENT informed of the progress.



Support Statutory and Year End Reporting to the agreed calendar(s) and to the agreed KPIs



Manage Year End activities:

Payroll calendar creation, system set up and ensure CLIENTs and Partners approval.



Perform SOC Controls on time and with the necessary evidences



Conduct Knowledge Transfer sessions with CLIENT and/or Partner and ensure the audience has understood and can put into practice



Maintenance of DWIs to ensure processes are up to date and reflective of the service



Provide support and guidance for all implementations and go lives



Responsible for the maintenance of the CLIENT Solution workbook



Responsible for the updating, maintaining, and enforcing of the Defined Work Instructions (DWIs)and other process documentation



Responsible for the resolution of Technical/Functional issues escalated from the team, CLIENT and/or Partner and ensuring all system issues/defects are reported correctly and tickets are logged with the necessary details and evidence so Application Services and/or Products can investigate



Support Alight/NGA system maintenance testing



Highlight to Service Manager any deviations from the standard scope of service



Ability to recognize and deal appropriately with sensitive and confidential information



Alight/NGA Security Standards are adhered and followed



Support Management with the resolution of CLIENT escalations, along with lessons learnt



Full support for Special care and CLIENTs in remediation.



Provide SLA results for the CLIENT at local level in the Monthly payroll Status Call.



Time Recording to be completed on time and accurately



Build good relationships with all lines of businesses where appropriate



Update internal stakeholders, when needed, in a timely and accurate way



VPS process Walkthrough call with all the new CLIENTs during Hypercare



Payroll delivery monitoring during Hypercare phase



Participates in projects and activities as needed and assigned.



Contribute to team meetings and raise any issues immediately to your Partner Contract Service Delivery Manager.



Ensure to be up to date with all Alight/NGA announcements and communications





Upskill and develop team members through training delivery and coaching to enable them to fulfil their role



Accountable for completing SLA data and validating the KPIs from the Partners





Key Criteria to monitor performance



Adherence to all Security and Compliance procedures



Adherence to quality standards



Adoption and support of innovation initiatives



Demonstrate professionalism and act responsibly



Ability to effectively communicate with all levels within the business



Advanced knowledge of processes and policies of the Payroll Area for MPS contracts



Advanced knowledge of the processes, policies, and procedures related VPS standards



Demonstrates to understand Internal Organization - Knowledge of standard procedures of Alight/NGA





100% Attainment of CLIENT SLA agreements



NGA Core Competencies



Issue Resolution:

good problem-solving skills and the ability to manage issues, make decision using own initiative and mitigate risk.



Communication:

Good Written and Verbal Communication



Payroll Knowledge:

Understand the Payroll Process and requirements.



Be Accountable - Take advantage of the World of Opportunity and demonstrate personal responsibility and eagerness to explore & acquire the necessary skills. Be a key team player by collaborating and sharing knowledge to accomplish personal and team results.



Solve Problems - Be a resourceful problem solver by proactively identifying problems or challenges in the workplace and put forward creative solutions to drive continuous improvement





Take Ownership - Proactively seeks clarity of role, accomplishment of individual & team objectives and future personal career opportunities



Be CLIENT Centric - Actively responds to meeting the expectations and requirements of internal and external CLIENTs. Ensure a balanced approach Importante empresa CLIENT requirements and Alight/NGA priorities



Be Effective - Demonstrate knowledge of the Alight/NGA Way, our values and levers for success. Contribute and work to agreed global standards, utilize tools & technologies to act fast to achieve maximum personal productivity. Ensure work can be carried out in a repeatable, scalable way





REQUIRED EXPERIENCE



1-2 years experience with Payroll and HR operations or CLIENT Service in CLIENT facing situations



Good influencing skills, both internally and externally



Experience of working in a complex matrix structure



Understanding of delivery models from global delivery centre perspective



Ability to identify and mitigate risks



Strong knowledge of MS Office tools such as Excel, Word, and PowerPoint



Flexibility to support a global and fast paced environment



Attention to detail



Good written and verbal skills



Self-motivated and a willingness to learn



Ability to work with peers in other regions in a similar role to support on holistic global solution and approach.



Ability to collaborate and work in a team environment, as well as independently while adhering to processes and procedures



Ownership and responsibility & ability to work under tight deadlines.



Ability to perform multiple tasks at the same time.



Academic Degree



Education and Training Essential



Experience in working with multiple payrolls and HRIS



Outsourced payroll experience or CLIENT service



CLIENT facing



English



Desirable



1.-2 years relevant experience administering Payroll or Health & Welfare/Benefits in an HR consulting, HR Outsourcing or environment.



HRIS knowledge:

Workday, SAP, or PeopleSoft knowledge preferred



University degree in Accounting, Human Resources, Business Administration, or equivalent combination of education & experience



Other European language

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