Accounts Payable Specialist in Madrid - Importante empresa
Airbus Defence and Space Barajas
Airbus Defence and Space is a division of Airbus formed by combining the business activities of Cassidian, Astrium and Airbus Military. The new division is Europe's number one defence and space enterprise, the second largest space business worldwide and among the top ten global defence enterprises. It employs some 40,000 employees generating revenues of approximately 14 billion per year.
Airbus is a global leader in aeronautics, space and related services. In 2017, it generated revenues of 67 billion and employed a workforce of around 130,000.
Airbus offers the most comprehensive range of passenger airliners from 100 to more than 600 seats.
Airbus is also a European leader providing tanker, combat, transport and mission aircraft, as well as Europe's number one space enterprise and the world's second largest space business. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions worldwide.
Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.
Description of the job
Guarantees that only invoices that are in conformance with internal and external requirements are registered for payment.
Ensures that all identified non-conformances are resolved prior to registration for payment.
Ensures strong overall awareness of status of assigned supplier accounts (and especially ac-curacy of data) to ensure up to date information can be provided in response to queries either internal or external to Accounts Payable.
Contributes to the effective management of cash in the business by only paying valid invoices and paying according to agreed contractual payment terms.
Contributes to the effectiveness of the Airbus Group Procure to Pay processes by in-ternal process improvements and collaboration with other stakeholders on overall process improvements.
Tasks & accountabilities
Booking of supplier invoices process
Verifying, using SAP based tools, details of incoming invoices (paper, scanned and electronic) and credit notes from suppliers - legal details correct company address; tax details VAT rate; internal references Purchase Order.
Identify non-conforming invoices ( Purchase Order missing, no Goods / Service receipt in SAP, wrong company address, wrong VAT rate, price on invoice different from Purchase Or-der, quantity on invoice different from Purchase Order).
Manage non-conformance resolution process through correspondence (telephone, e-mail, meetings) with supplier and internal departments about non-bookable invoices, claims for re-imbursement of discounts, balance confirmations, statements of accounts etc.
Obtain formal confirmation and evidence of resolution of non-conformance ( obtain ap-proval note, correction of PO details, correction of price / quantity, requesting of debit balances/reclaiming from supplier, creating debit notes and sending to the supplier etc).
Posting of conforming invoices in SAP for payment in line with agreed credit terms.
Verifying of balance confirmations and sending information about the status to supplier or auditor of the supplier.
Reconcile supplier statements to Airbus Accounts Payable balance identifying all goods re-ceipts errors (GR/IR) / missing invoices.
Treatment of reminder notes from suppliers (if necessary requesting invoices or clarification with supplier).
Ellaboration of AP KPI´s and Accounts Review
Information extraction of SAP to elaborate monthly KPI´s in FAS Accounts Payable department in Madrid( all divisions: Military Aircrafts, HQ, Cassidian, Astrium and AMSL)
Analysis of information extracted and analysis and cleaning of Accounts.
Weekly reporting of the situation of invoices in query and backlog.
Internal Control Process
Ellaboration of suppliers recontiliations
Electronic-Invoicing Specialist (Classic EDI and EDI+ and Airsupply)
In charge of the management of the project, contact with suppliers in project scope, development of the test for new suppliers, meetings with suppliers an B- Process and EDI project team ( biweekly), following of problems detected
Implementation of Airsupply Project for electronic e-invoicing
Support Purchase to Pay
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